Free Employee Schedule
Plan staff shifts by day with names, times and roles.
What is the Employee Schedule?
Plan staff shifts by day with names, times and roles.
Enter shifts per employee for each day of the week. The grid shows who is on at any time and how many hours each person has.
Hours, dates and records are small details that cause big arguments when they are missing. Keeping a clean log protects everyone involved.
How to use the Employee Schedule
Using the employee schedule takes a minute or two. Your entries are saved in this browser, so you can come back later and carry on.
Step 1
Fill in the names, dates or hours in the rows, adding more where needed.
Step 2
Check the totals calculated at the bottom of the preview.
Step 3
Download or print the log and keep a copy with your records.
Tips for better results
Share the schedule early, and check that each shift has the cover it needs before finalising.
Record entries on the same day while they are fresh.
Keep dated copies. They are useful for invoices and disputes.
Privacy and where your data goes
Everything you type into the employee schedule stays on your own device. Zapxa does not receive your numbers or documents. If you clear your browser data, your saved entries will be removed, so download a PDF of anything you want to keep.
Frequently asked questions
Does it follow labour laws?
No. Check working time and rest rules that apply where you operate.
How do I swap shifts?
Edit both employees' rows and republish the schedule.
Is the employee schedule free?
Yes. It is free to use with no signup, no watermark and no usage limits.
Is my data private?
Yes. Your inputs are processed in your browser and saved only in its local storage. They are not uploaded to our servers.
Does it work on mobile?
Yes. Zapxa works on phones, tablets and desktops. Use the print button or download a PDF to keep a copy.
Related Work & Time tools
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- Time Log — Log tasks with start and end times to see where your time goes.
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- Attendance Tracker — Record who attended each day and count presents and absences.
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